How to be Productive Everyday

“Make each day your masterpiece.”
– John Wooden –

Productivity is the thing which every person who works aims to achieve. By figuring out on how to be productive every day and having a high output from the work which you do, you will get things done faster and the time spent for the work you do will be much more minimal.

We all want to be productive, don’t we?

In order to reach our goals faster, we need to be a productive person whenever possible and optimize the amount of time that we have for working. By having an effective and efficient kind of work, which is the essence of having the highest productivity possible, we can do our work faster and as a result, have more time to work on the other things, enjoy the results of our work in less time, or simply allocate the more time that we have on other activities which we want.

After all, time is a finite resource for everybody so that is why it is very important to understand how to be productive every day and optimize ourselves in how we should use our time.

No matter whether you work as an employee for a company or you have your own business, productivity at work is something you will want to aim for your effort in your works. Having low productivity can bring to yourself negative effects. More stress on your work, more uneasy feeling because of deadlines, less time to spend for rest or other work, and longer time to reach your objectives. Surely, we want to avoid all of those if possible.

That is why it is important for any of us to know how to be productive every day.

Being productive simply means that we accomplish more in less time. Our aim is to reduce the time which we need for our work. That is what we try to achieve by learning about how to be productive every day.

Read also: Success is a Personal Responsibility

How do we do that? Below, we share eight tips which can help you to be more productive in your work every day. Hopefully, you can try to practice each of these points in your work and see the improveent for your productivity.

Set your task accomplishment goals

The day before on the time before you go to bed or in the morning after you wake up is the perfect time to set the goals. You should try to determine what do you want to accomplish every day so that you can have a clear mind about what you need to do in the day by looking at the availability of the time you have. Set prioritization for those task points too if appropriate. By having this ready, you will be less likely to procrastinate because you will not be in a loss in any moment about what you need to work on during your day.

Make a work schedule

Work schedule is the hours which you set in a day, the time in which you will focus on finishing your tasks. Try to set it also on the time when you set your task accomplishment goals for the day so that you can balance between what is needed to be done and what time which is available to accomplish all of that. You should set it in the form of what time to what time (e.g. nine o’clock in the morning to eleven o’clock) so that it will be clearer for you, at what moment during the day that you need to focus on the work you need to do.

List distractions which you must avoid during work schedule

This is very important. Distractions can be in the form of anything such as social media, games, browsing, etc. You should have a list of potential distractions which usually can prevent you to use your time to do your work during the work schedule which you have already established. After that, you should have the resolve to avoid those distractions on the work schedule on that day. That way, you can optimize your time to do the work which you should do in the day. Make this a live list so you can add to other distraction to the list which you can find during your working time.

Optimize your working condition

People usually have their own work context in which they can work more optimally. Things such as the time of the day, the settings of workplace, and the environment around is usually different for each people and can help to improve productivity if it is set according to their preference. Determine what is your optimal working condition and try to have the working condition in your work schedule so you can work more optimally.

Finish the easier tasks first if possible

Your list of tasks can be divided into the tasks which have low to high difficulty to you. If possible, prioritize yourself to work on the tasks which will be easier for you to accomplish so that they will not clutter your mind when you work on the harder tasks.

Work on future deadlines too if you have time

When all of the tasks which you target to do today have been done, you can allocate the time left in the day for other activities or things which you want to do. If possible, though, and if it is still in the hour of your working schedule, you should try to work on things which probably have longer deadlines for you. This way, you can finish it earlier and have less stress than if you work on it closer to the actual deadline of the task. This usually results in a better work result too.

Ask and/or work with people who is more expert

When you do a particular task which requires some expertise, you will do well to ask people you know who are more expert on you on those and work with them to complete the task too if possible. That way, you have more probability to finish it easier and faster while also learn the best practice on how to do the task yourself for possible similar manner of task in the future. It is possible too that the kind of task can be accomplished better and faster with more experience on handling it. A person with that more experience than you can have the time and will help you in finishing the task.

Delegate whenever possible

It is possible that the task which you allocate your time at the moment is actually something which is better if you can delegate to a person who you can hire or probably give a freelance work for. That way, you can focus on other things which will yield more work results for you. Analyze your task list and consider the pro and cons (the cost too) for you to delegate it to someone else. If it turns out that it will be more beneficial for you to do something else while giving the task to another person, give it a go.

Being productive is something which can be highly rewarding when you see the more time that you have to allocate and the faster speed which we can have to achieve our objectives as a result. We hope those points above can help you to achieve that and understand more about how to be productive every day.

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